The Streams Church

Facilities Use Agreement (2024)

Member & Non-Member Rates Included

Eligibility

We welcome all events that reflect the vision, strategy, Christian values and principles of The Streams Church (TSC). The Streams Church exists to help people flow into their God-given purpose in life today while making preparation for eternal life tomorrow. This is accomplished through our faith in and obedience to Christ Jesus. Therefore, it is important we model the values of Christ in all that we do. The following is a list of events/activities that TSC will not allow to be held on the premises or in the facility.

• Political events/activities

• Any event that goes against biblical morals and values

• Alcohol, smoking or drugs

• Dances or parties (except for approved parties like Birthdays, Anniversaries, Baby Showers, etc.)

• Items for sale by non-members (except by special permission from the TSC Elders Board.)

• No pyrotechnic or other flammable materials can be used in the facilities. Only no-drip candles can be used at weddings.

Questions regarding the use/rental of the building should be directed to the Administrative Assistant to the Senior Pastor (AASP). The AASP will receive your information regarding the event/activity and forward it to the Board of Elders for review and final approval.

The following information should be included in your request:

• Name of organization or group sponsoring the event.

• Date and time of event.

• Requested area(s) of facility.

• Description of event/activity including program (if applicable).

• All other information pertaining to the event.

• Name (s) of person (s) responsible for payment and accountability to the church.

The AASP will contact you to confirm receipt of your request and let you know if the event or activity is approved.

Priority

Church-sponsored events have priority over other events.

Right of Refusal

TSC reserves the right to deny the usage of its facility to any individual or organization.

Rental Fee Exemption and Rules

Events that fall under one of the following categories are exempt from rental fees.

• Events sponsored by TSC ministry teams, for the purpose of outreach to the

community, spiritual revival, Christian education, and Christian fellowship.

• Non-TSC Church-sponsored events and/or organizations (approved by TSC

Board of Elders) for community service such as food pantry, mission-related

items, drive-by prayer, etc.

TSC Board of Elders must base exemptions for all other events or organizations upon approval. Such approval will be considered on a case-by-case basis.

When TSC agrees to officially sponsor an event that is organized by a nonmember, a suggested donation will be asked to cover operating costs and cleanup.

For non-TSC-sponsored events that are organized by TSC members, the event will enjoy a discounted fee, while all rental rules and regulations (specified in Facility Rental Policy and Facility Rental Agreement) will still apply.

Condition of Facilities

Unless otherwise agreed upon by the TSC Board, Renters will be responsible for leaving the premises in the condition that it was in prior to the event. Renter assumes responsibility for damage to all furniture and equipment. Reasonable repair or replacement costs will be presented at the end of the usage period should such costs exceed the initial deposit.

Facility Reservation Policy

Reservations are accepted no more than 3 months and no less than 60 days in advance (except those approved by the TSC Board).

If the events are qualified for rental fee exemption, you are requested to complete the "Room Reservation Form" only; otherwise, the Facility Rental Agreement form is needed for the application (provided by AASP).

Applications must be completed and submitted online. Reservation requests through other means will result in delaying the application process. A nonrefundable deposit of $250.00 is due at the time the application is approved in order to secure the dates desired.

Rental balances are due (3) three weeks prior to the event start date. A member of the TSC audiovisual staff must operate all audio and video equipment. Audio and video projection equipment are available for an additional charge.

Rules and Regulations

Hours of Use: Facilities are available between the hours of 9:00 a.m and 10:30 p.m. All functions must be completed, and the facilities completely vacated, including the parking lot, no later than 11:00 PM.

Alcohol consumption and smoking are NOT permitted anywhere on the premises.

Music must be appropriate to a church setting and such music (music and lyrics) must be submitted 3 weeks prior to the event for approval (a YouTube link is acceptable for review) through the AASP.

Decorations

Nothing is to be removed from or attached to any wall, floor or any other surface in the rented area or anywhere else inside or outside of church premises without specific prior permission from the church office (AASP). No birdseed, rice, or glitter should be thrown in or outside of the building.

TSC is not responsible for articles lost or stolen.

Renters are expected to provide their own equipment and consumable supplies.

There are to be no unsupervised children under the age of 15 in the Church at any time. Minors using the facility must be accompanied by appropriate adult chaperones that will be responsible for the actions of the minors.

All space and equipment are to be left clean and in good order. Trash is to be put into heavy-duty bags and deposited in the dumpster on the corner of 34th & Boulevard (parking lot of New Life Pantry). An initial and post-walk-through will be done by both parties involved.

Insurance

Renter (business entity) or any vendor that is used as part of your event, at his or her expense, shall provide public liability insurance including bodily injury and property damage, insuring renter and TSC with minimum coverage of $1,000,000 per occurrence.

Renter will provide TSC with a Certificate of Insurance showing TSC as the additional insured or should you use an outside vendor as part of your event.

Renter will comply with all provisions of laws applicable to TSC with respect to obtaining the appropriate insurance certificates.

Certificates must be submitted to the church 10 days prior to the scheduled event. If the Renter fails to provide proof of insurance, TSC reserves the right to cancel the rental agreement. In such case, rental deposit will be forfeited.

Rental Rates

* The above fees include security, media engineer and building maintenance personnel. The maintenance personnel is not responsible for setup, teardown and clean-up of the event, however, will be available to assist with each of the processes. Their primary responsibility is to assist with questions, and ensure that all the contract requirements are met, and the church is reset for regular church services and events.

** Upon This Rock Productions exclusively uses the lower level for plays and other similar productions. For this reason, we are unable to approve requests that involve theatrical performances.

APPLICATION

It is your responsibility to clean up any and all areas created by the event, including but not limited to, decorations, food/beverage containers, event trash, etc.  The departure cleaning included in the accommodations rental amount does not include cleanup after the event.

I agree to return all furnishings to their proper places. (This includes, but not limited to  the pulpit, pews, chairs and tables in the sanctuary and lower level and stage area.

I also agree to pay for any repair or replacement costs necessary in the event of any breakage, loss, or damage that may occur to any church building, equipment, or property during the event/activity for which I am responsible.

Checking the signature box on the form and submitting your $250 deposit will constitute a legally binding agreement between the two parties. Your total deposit will be returned should the request be denied.

Note: Proceeds from the rental (after expenses) will be considered a donation to The Streams Church.

Direct all questions to AASP (Toni Wheatley) @ twheatley@hswwc.com